Job Description

We are partnering with a reputable, well-established title services company in their search for a Real Estate Paralegal. The ideal candidate will have strong experience in commercial real estate transactions, title work, and due diligence. This role will assist in all aspects of deal management from contract through closing.

Key Responsibilities:

Title Examination & Research

• Review, analyze, and interpret title commitments, title searches, surveys, and related documents to identify potential defects, encumbrances, or risk issues.
• Conduct thorough property research in county records including deeds, plats, mortgages, tax rolls, easements, judgments, and UCC filings.
• Prepare detailed title summaries and risk assessments for attorneys, examiners, and underwriters within firm’s operational guidelines.

Title Curative & Underwriting Support

• Assist in clearing title defects by obtaining releases, corrective deeds, subordination agreements, affidavits, or other curative documentation.
• Interface directly with firm's underwriting team to prepare files, obtain approvals, and ensure compliance with underwriting standards and ALTA/CLTA regulations.
• Coordinate with outside counsel, lenders, governmental agencies, and surveyors to resolve complex title issues.

Document Drafting & Transaction Support

• Draft and review real estate documentation, including deeds, conveyance instruments, title affidavits, escrow instructions, closing statements, and settlement packages.
• Verify accuracy of legal descriptions and ensure consistency across documents in compliance with policies and state-specific recording requirements.
• Support closing teams by preparing pre-closing documents, coordinating payoff information, and assisting in the issuance of title policies, endorsements, and closing protection letters.

Client & Internal Collaboration

• Serve as a reliable point of contact for internal teams, customers, attorneys, agents, and lenders, providing prompt and professional communication.
• Work collaboratively with firm's offices, National Commercial Services (NCS) teams, and internal departments to support seamless transactions.
• Maintain client confidentiality and uphold firm’s standards for ethical and compliant business practices.

Administrative & Compliance Duties

• Maintain organized electronic files within firm's systems (e.g., SoftPro, ResWare, proprietary firm platforms).
• Track critical dates, document requests, and regulatory deadlines to ensure timely file progression.
• Conduct statutory and regulatory research to support compliance with state, federal, and ALTA requirements.

Qualifications:

• Paralegal certificate or degree required; Bachelor’s degree preferred.
• 2–5+ years of title insurance or commercial real estate paralegal experience.
• Strong working knowledge of real estate law, title insurance processes, escrow practices, and legal document preparation.
• Familiarity with operational systems (SoftPro, ResWare, AIM+, Title Search platforms, or similar).
• Excellent written and verbal communication skills with the ability to explain complex title findings clearly.
• High level of accuracy, analytical thinking, and organizational skill.
• Ability to manage multiple files and deadlines in a fast-paced environment while maintaining firm's service-first standard.
• Experience with commercial transactions, including multi-state, multi-parcel, or development-related deals.
• Knowledge of ALTA Best Practices, state-specific title insurance regulations, and underwriting guidelines.
• Notary Public commission or willingness to obtain one.

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