Operations Administrative Assistant Job at Career Group, Atherton, CA

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  • Career Group
  • Atherton, CA

Job Description

A newly established family office is seeking an Administrative/Operations Assistant to provide high-level support across personal, family, and business operations. This role offers the opportunity to work closely with a small, dynamic team, supporting across private services, home operations, entities, personal investments, and real estate holdings. We are seeking an organized, proactive, and adaptable professional eager to join a collaborative environment with competitive compensation and benefits.

***This is a hybrid role for someone on the Peninsula that can be in office/at the home as needed and work remotely otherwise.

Responsibilities

  • Support the CFO with light accounting tasks, including bill pay, invoices, wire transfers, and gathering/prepping information for taxes; work in Ramp.
  • Assist with ad hoc operational projects for the family office, providing flexible support across initiatives.
  • Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
  • Manage calendars, meetings, and scheduling for the family principals.
  • Provide light personal support as needed, including errands, shipping/packages, home projects, and vendor research.
  • Serve as a proactive problem solver, helping the team prioritize tasks amidst competing demands.

Requirements

  • 4–8 years of relevant experience, ideally within family offices, finance, or investment environments.
  • Degree strongly preferred.
  • Comfortable working in a small team of two employees; highly adaptable and independent.
  • Ability to be on-site as needed.
  • Exceptional organizational skills, with strong attention to detail and ability to anticipate needs.
  • Excellent written and verbal communication skills.
  • Tech-savvy and comfortable learning new tools and systems as needed.

Compensation:

  • $120,000-$150,000 based on experience.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

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Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Job Tags

Start working today, Work at office, Remote work, Work from home, Flexible hours,

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