IP Legal Assistant Job at The Encompass Group, Frisco, TX

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  • The Encompass Group
  • Frisco, TX

Job Description

Position Summary

The Intellectual Property Legal Assistant provides administrative and substantive support to attorneys handling trademark prosecution, patent filings, and IP-related litigation. This role is responsible for coordinating filings, maintaining deadlines, organizing documents, and assisting with the preparation of legal submissions. The position is 100% in-office at the Frisco location.

Essential Duties and Responsibilities

Trademark Support

  • Assist in preparing and filing U.S. trademark applications and maintenance filings through TEAS.
  • Maintain trademark docket and track all deadlines.
  • Assist with collecting specimens, preparing office action drafts, and coordinating with foreign counsel.
  • Organize and maintain trademark portfolios and client files.

Patent Support

  • Assist with preparing and filing U.S. patent application documents under attorney direction (provisional, non-provisional, IDS, declarations, assignments, formal drawings).
  • File documents through Patent Center/EFS-Web.
  • Maintain and update patent docket deadlines.
  • Coordinate communication with clients, inventors, and foreign associates.

IP Litigation Support

  • Assist with preparation and filing of pleadings, motions, and briefs in federal court.
  • Prepare and proofread tables of contents and tables of authorities.
  • Assist in preparing discovery responses and document productions.
  • Manage and organize document sets, including scanning, labeling, and bates numbering.
  • Coordinate depositions, subpoenas, and related logistics.
  • Assist with trial preparation (exhibit binders, witness lists, filings).

General Legal Assistant Responsibilities

  • Maintain organized electronic and physical files for all IP matters.
  • Prepare correspondence, memoranda, and routine legal documents.
  • Communicate with clients, vendors, government agencies, and internal staff.
  • Update and manage docketing deadlines across all IP matters.
  • Assist with time entry, billing processes, and administrative tasks.
  • Support multiple attorneys with calendar management and scheduling.

Required Skills & Qualifications

  • 3+ years of experience as a legal assistant, preferably in intellectual property.
  • Familiarity with USPTO procedures (TEAS, Patent Center/EFS).
  • Experience with PACER/ECF for federal filings.
  • Ability to prepare and proofread TOCs/TOAs for briefs.
  • Strong organizational skills and attention to detail.
  • Proficiency with Microsoft Office and Adobe Acrobat; experience with IP docketing software preferred.
  • Ability to manage deadlines and work in a fast-paced environment.
  • Strong communication skills—written and verbal.

Job Tags

Work at office,

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